Privacy Policy


At ViaVote (“ViaVote”, “we”, or “us”), we are committed to ensuring the privacy of our customers. This Privacy Policy (“Policy”) describes how personal information is collected from users of the ViaVote website at (the “Site”), and how that information is used and disclosed. By using our Site, you consent to the terms of this Policy.

We reserve the right to modify this Policy at any time and will notify you of such changes by posting the modified Policy on our Site and indicating at the top of the Policy document the date it was last updated. Your use of the Site following the posting of such changes shall constitute your consent to any changes to ViaVote's privacy practices.


What is personal information?

Personal Information: Personal information is information that specifically identifies an individual, such as an individual's name, address, telephone number, or email address. Personal information also includes demographic information, such as date of birth, gender, geographic area and preferences when such information is linked to other personal information that identifies an individual.


Aggregate Information: Personal information does not include “aggregate” information. Aggregate information is data collected about a group or category of products, services or customers from which individual customer identities have been removed. In other words, information about how you use a service may be collected and combined with information about how others use the same service, but no personal information will be included in the resulting data. Likewise, information about the products you purchase may be collected and combined with information about the products purchased by others. Aggregate data helps us understand trends and customer needs so that we can better consider new products and services, and tailor existing products and services (including the Site) to customer desires.


Personal information we collect

You provide personal information to us in a number of ways when you visit the Site.

For example, you provide us with personal information when you:

We may collect your email address in this manner. You understand that when you submit information to us, including but not limited to comments, stories, photos, or videos (“Content”), for participation on the Site, that ViaVote may post or publish this information on the Site, and that you also agree ViaVote has an unlimited right to use your Content. Your participation in such activity on the Site, and associated information sharing, is done at your own risk - Please keep this in mind.

Additionally, when you visit our Site, some information is automatically collected, such as your computer's operating system and browser type, version, and capabilities (such as whether JavaScript is enabled and cookies are accepted), your Internet Protocol (IP) address and the time and date of your visit, the referring site (if applicable), as well as screen resolution, color and depth. This information is tracked through the use of web beacons and logs.

Cookies: Cookies are small files that are stored on your computer by your browser at the request of a web site to store your personal preferences. ViaVote may use cookies and your internet protocol (IP) address for certain functions to better your online experience.

Web Beacons: “Web beacons” (also known as “web bugs,” “action tags,” “pixel trackers,” or “clear GIFs”) may also be used on the Site or in emails relating to the Site. Web beacons are small graphic images placed on a webpage, web-based document, or in an email message that allow the collection of certain information and monitor user activity on the Site. Web beacons are invisible because of their size (only 1 by 1 pixel) and because they are the same color as the background of the web page. We do not use Web beacons to collect personal information about you. Web beacons are used to collect non-personal information such as the IP address of the computer that the Web beacon is sent to, the URL of the page the Web user comes from and the time the Web beacon is activated (such as when you view the webpage, advertisement, or email that contains the Web beacon).


How we use personal information

We are able to offer the Services to you, in part, based on your willingness to be reached by ViaVote. We also use contact information from your Personal Information to send you information about the Services, and to keep you informed of our other products and services that may be of interest to you and to contact you about your account status.

We reserve the right to release current or past Personal Information: (i) in the event that we believe that the Site and/or the Services is/are being or has/have been used in violation of this Privacy Policy, the Terms and Conditions or to commit unlawful acts; (ii) if the information is subpoenaed or otherwise requested pursuant to a valid legal proceeding; or (iii) if we are sold or acquired. Moreover, you hereby consent to the disclosure of any record or communication to any third-party when we, in our sole discretion, determine the disclosure to be appropriate including, without limitation, sharing your email address with third-parties for suppression purposes in compliance with anti-spam legislation.

If you enroll in certain programs, we may use your Personal Information to send you a welcome email that may confirm your registration details. In addition, we may send you electronic newsletters, contact you about other products, services, information and news that may be of interest to you, and provide you with targeted feedback. In addition, if you identify yourself to us by sending us an email with questions or comments, we may use such information (including Personal Information) to respond to your questions or comments, and we may file your questions or comments for future reference.

We may also supplement the information that we collect with information from other sources to assist us in evaluating and improving the Site and Services, and to determine your preferences so that we can tailor the Site and Services to your needs.


Sharing personal information

We do not sell, trade, or rent personal information to third parties without your prior consent except in the limited circumstances described in this Policy. We may share personal information with third-party vendors who assist us in performing internal functions necessary to operate our business. These functions may include, for example, analyzing traffic information or other data, and fulfilling or delivering services. In all cases we limit the information shared with our third-party vendors to that which is necessary to carry out those functions. We are not responsible for any additional information you provide to these parties, and we encourage you to become familiar with their practices before disclosing information directly to them.

We also disclose personal information when we believe it is appropriate to comply with the law (e.g., a subpoena, warrant or court order) or with requests of law enforcement authorities, or other similar inquiries; to enforce or apply this Policy or our other policies or agreements; to protect our customers' rights, property or safety; to protect our customers from fraudulent, abusive, or unlawful use of our Site; or if we reasonably believe that an emergency involving immediate danger of death or serious physical injury to any person requires disclosure of communications or justifies disclosure of records without delay.

In addition, information about our customers, including personally identifiable information, may be disclosed or transferred as part of any merger, acquisition, debt financing or sale of company assets, as well as in the event of an insolvency, bankruptcy or receivership in which personally identifiable information could be transferred to third parties as one of our business assets.


Other websites

The Site may contain links to other websites. Links from our Site to other sites or content are provided for your convenience only, and we do not have control over the content or privacy and security practices and policies of such third parties or other sites. Any personal information you provide on linked pages is provided directly to that third party and is subject to that third party's privacy policy. We strongly recommend that you learn about their privacy and security practices and policies before providing them with personal information. Similarly, some third parties may place cookies in advertisements and in other locations on the Site, and may place Web beacons on the Site in conjunction with such cookies. Information collected by these third parties is subject to those third parties' policies governing use and disclosure of personal information.

When you are on ViaVote's Site, you may be directed to other sites that are beyond our control. We do not control the information collection and dissemination policies of third-party companies. These other site may independently collect data from or about you, solicit information from you, or place their own cookies on your computer. We are not responsible for any use of the information such third-party sites may collect.


Your information choices

You can:


GDPR Statement

ViaVote is committed to protecting user privacy, including the right of users to erase personally identifiable information (PII) from our system. The option for a user to request a purge consistent with the EU GDPR was and continues to be extended to all users worldwide, regardless of domicile.



We use reasonable security measures in an effort to prevent loss, misuse and alteration of information while it is under our control. We cannot, however, guarantee the protection of information against interception, misappropriation, misuse or alteration, nor can we promise that your information may be not be disclosed or accessed by accidental circumstances or by the unauthorized acts of others. Furthermore, we have no control over the security of other sites you might visit, interact with or do business with.

When you register for an account on the Site, we ask you to create a username and password and send you a registration token by email. To protect the confidentiality of your personal information, you must keep your password confidential and not disclose it to any other person. You are responsible for all uses of the Site by any person using your credentials. Please advise us immediately if you believe your credentials have been misused or otherwise misappropriated.



To opt-out of receiving marketing or other promotional communications from us, or to access, change or delete your personal information maintained by us, we provide you with the following options: you may (1) follow the “Unsubscribe” instructions contained in the communication from us; (2) email us at info (at) or (3) write to us at the address below with your request.


Your acceptance of these Terms

By using this Site and/or Services, you agree to the terms of our Privacy Policy. We reserve the right, at our discretion, to change, modify, add and/or remove portions of this Privacy Policy at any time. All Privacy Policy changes will take effect immediately upon their posting on the Site. Please check this page periodically for changes. Your continued use of the Site, Services and/or acceptance of our email following the posting of changes to these terms will mean that you accept these changes and agree to continue receiving email from us. If you do not agree to the terms of this Privacy Policy, please leave the website and do not continue to use it until you can accept these terms.

Our business changes constantly and our Privacy Policy may also change from time to time. You are encouraged to check our website frequently to see recent changes; however, we will never materially change our policies and practices to make them less protective of personal information collected in the past without your prior consent. Unless stated otherwise, our current Privacy Policy applies to all information that we have pertaining to you.


Your comments

We welcome your feedback. If you have any comments or concerns about this Policy or would like to contact us for any reason, you may reach us via our contact page or email: info (at)